Overview
We are seeking a highly organised and detail-oriented Administrative Assistant to support our office operations. The ideal candidate will possess strong computer skills, excellent communication abilities, and prior administrative experience. This role offers an opportunity to contribute to a professional environment where organisational efficiency and effective communication are valued. The position is paid and suitable for individuals eager to develop their administrative expertise within a dynamic team.

Responsibilities

• Manage incoming calls with professional phone etiquette, directing enquiries appropriately and taking accurate messages.
• Organise and maintain files, records, and documentation both digitally and physically to ensure easy retrieval and security.
• Perform data entry tasks with high accuracy using Microsoft Office, Google Workspace, and QuickBooks as required.
• Assist in scheduling appointments, meetings, and events, ensuring all logistics are coordinated efficiently.
• Prepare correspondence, reports, and presentations using standard office software.
• Support invoicing, billing, and financial record keeping through QuickBooks or similar programmes.
• Handle general administrative duties such as photocopying, scanning, organising supplies, and maintaining a tidy workspace.

Skills

• Proven office experience with strong organisational skills.
• Proficiency in computer skills including Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Docs, Sheets, Calendar), and data entry systems.
• Previous clerical or administrative experience is highly desirable.
• Excellent phone etiquette with the ability to communicate clearly and professionally.
• Strong organisational skills with the ability to prioritise tasks effectively in a busy environment.
• Fast and accurate typing skills to facilitate efficient document preparation and data entry.
• Experience with QuickBooks or similar accounting software is advantageous but not essential. This role provides an excellent platform for candidates looking to further their administrative career within a supportive professional setting.