We are hiring a full-time Executive Assistant(Remote) to support the founder of a consultancy in the UK. You will act as a central execution and coordination point across communications, scheduling, materials preparation, CRM upkeep and task tracking.

Accuracy, responsiveness and judgment are critical this is a client-facing environment with no margin for careless errors.

Role Type

● Full-Time (40 hours/week)

● Long-term, growth-oriented role

● UK hours

Core Responsibilities

Correspondence Coordination (High Priority)

● Manage inbound and outbound communication across WhatsApp, email, and Slack

● Draft clear, professional messages on behalf of the Founder

● Track ongoing threads and ensure timely follow-ups

● Maintain a polished, professional(UK) tone across all external communications

● Escalate time-sensitive or high-risk items appropriately

Calendar & Scheduling Management (High Priority)

● Own end-to-end scheduling for meetings and calls with clients, internal staff & the Founder

● Coordinate across time zones, manage reschedules, and send confirmations/reminders

● Ensure calendars are clean, current, and prioritized

● Prepare Founder in advance with agendas, links, and required materials

Meeting Materials, Pitch Materials & Presentations (High Priority)

● Prepare and refine meeting decks, pitch materials, and presentation documents

● Build professional, executive-level slides for:

○ Client presentations

○ Lender discussions

○ Board / internal strategy meetings

● Work in PowerPoint, Google Slides and/or Canva (must export cleanly to PowerPoint)

● Ensure consistency in formatting, charts, tables, and narrative flow

CRM Updates & Pipeline Hygiene (High Priority)

● Keep CRM records accurate and up to date (contacts, notes, activities, follow-ups)

● Log communication and meeting outcomes where required

● Support light pipeline tracking so nothing falls through the cracks

Founder Task Tracking & Weekly Execution (High Priority)

● Track Founders’ weekly to-dos and priorities

● Maintain a clear task system with owners and deadlines

● Convert meeting outcomes into actionable next steps

● Proactively follow up to keep work moving and reduce Founders' bottlenecks Working Style

● High ownership: anticipates needs and follows through without being chased

● Detail-oriented: errors in comms, decks or scheduling are not acceptable

● Process-minded: comfortable working alongside automation and improving workflows

● Confidential & discreet: trusted with sensitive financial and client information

Required Qualifications

● 2-3 years experience as an Executive Assistant or senior administrative support role

● Strong written English with professional, client-facing tone

● Proven experience managing executive calendars and scheduling complex meetings

● Strong presentation skills (PowerPoint / Google Slides

● Experience maintaining CRMs accurately and consistently

● Highly organized, proactive, and dependable

Preferred Qualifications

● Experience supporting founders or senior ecxecutives in a small, fast-moving team

● Familiarity with AI tools and automated workflows (e.g., ChatGPT, AI research tools)

Tools & Channels

● WhatsApp, Email, Slack

● CRM system (e.g., HubSpot, Salesforce, Airtable, or similar)

● PowerPoint, Google Slides, Canva

● Task and project tracking tools (Notion, Asana, ClickUp, Trello, or similar)

100% REMOTE

Have Own Laptop & Stable Wifi (Back-up as well)

Salary offer will vary according to experience and skills.