We are seeking a highly organized, autonomous Executive Assistant / Project Coordinator to provide operational and administrative support. This role is ideal for someone who thrives on structure, follow-through, and keeping multiple moving pieces organized without requiring constant oversight. The ideal candidate will take ownership of tasks, communicate clearly (primarily via email and project management tools), and proactively manage workflows.

Key Responsibilities: Project Coordination

● Track deliverables and ensure all parties complete assigned tasks

● Submit special event permits to the council

● Organize logistics for project initiatives

● Follow up with nonprofits and community partners to ensure timely completion of responsibilities

Administrative Support

● Invoicing and billing support

● Tracking payments and maintaining organized records

● Light accounting responsibilities, including basic bookkeeping

● General executive administrative support

● Managing and updating tasks inside ClickUp Communication

● Draft and manage professional email communications

● Serve as a coordination point (primarily email-based)

● Provide updates and respond to task-related questions within ClickUp

Required Skills & Qualifications

• • Strong organizational and time management skills
  • High attention to detail
  • Excellent written communication skills
  • Ability to work autonomously with minimal hand-holding
  • Experience with project coordination or executive administration
  • Comfortable handling invoicing, billing, and light bookkeeping tasks (training provided if needed)
  • Experience with ClickUp (preferred but not required, must be comfortable learning it quickly)

Preferred (But Not Required)

• • Background in project management 
  • Process improvement mindset 
  • Ability to anticipate needs and proactively solve problems 

Work Style Expectations

• • Autonomous and self-directed 
  • Comfortable receiving tasks via ClickUp and executing independently 
  • Organized communicator who stays on top of deadlines 
  • Minimal meetings required

100% Remote

Have Own Laptop, Stable Wifi (Back up as well)

Salary offer will vary according to experience and skills.