A multifaceted professional operation based in the UK, We are looking for a high-level, proactive Personal Assistant and Operations Administrator to provide essential support to leadership.

This role is ideal for a versatile professional who thrives on variety and possesses a background in high-stakes environments such as legal, finance, or executive secretarial work.

• Contract: Flexible contract (UK Hours)
• Location: 100% Remote (Work from Home)

The Role: Impact & Responsibilities

You will be the "right hand" to the operation, ensuring that day-to-day administrative tasks are handled with precision, discretion, and speed. You will act as a gatekeeper and coordinator across various professional functions.

Key Responsibilities

• Executive Coordination: Manage complex calendars, schedule appointments, and coordinate virtual meetings and calls.
• Travel & Logistics: Research and book travel arrangements and accommodation.
• Information Management: Manage high volumes of emails and calls, maintain organized electronic filing systems, and conduct online research to prepare executive summaries.
• Meeting Support: Take accurate meeting minutes and ensure all action items are followed up on diligently.
• Operational Admin: Support basic HR and finance functions, including the processing of timesheets, invoices, and expenses.

Who You Are

• A Master of Discretion: You are accustomed to handling sensitive, confidential information with the utmost professionalism.
• Independent & Proactive: You don’t wait for a to-do list; you anticipate needs and tackle tasks before they become urgent.
• Tech-Fluent: You are comfortable working remotely and can quickly learn new digital tools and platforms.
• Adaptable: You remain calm and flexible under pressure, with a positive attitude that helps keep operations running smoothly.

Requirements

• Proven Experience: You must have a background in one or more of the following sectors: Legal, Finance (Accounting/Investment), Events, Bookings, or Professional Secretarial roles.
• Organizational Excellence: Strong ability to prioritize a diverse workload and meet tight deadlines.
• Communication: Friendly and professional verbal and written communication skills.

Salary depended on hours provided/required.